Designing the full
RE: Conference experience.
A thoughtful, high-touch creative partnership for RE: Conference—shaping the visual language, attendee journey, and event storytelling from first promotion to final recap.
The Conference Experience
This partnership supports more than assets. It supports the atmosphere people feel when they arrive, engage, learn, connect, worship, and leave encouraged.
Scope of Work
This partnership covers the major creative systems that shape the RE: Conference experience—from the first promo touchpoint to what attendees see, hold, wear, and remember on-site.
Print Materials
Professional, attendee-facing print pieces that support clarity, hospitality, and brand consistency throughout the conference experience.
- Program
- Prayer cards
- Merch / t-shirt graphics
- Thank-you cards
- Banners
- Signs
- Name tags
- Stickers
- Certificates
- Coupons
- Save-the-date pieces
- CEU materials
- Room schedules
Digital Assets
High-impact digital design used to promote the conference, guide attendees, and create a cohesive visual presence before and during the event.
- Screens
- Headers
- Slides
- Social graphics
- Email graphics
Website Design & Updates
The conference website serves as the hub for event communication, registration flow, schedule details, speaker information, and ongoing updates.
- Page layouts and design updates
- Hero/header graphics
- Content organization and hierarchy
- Speaker and schedule page support
- Registration-related design updates
- Ongoing visual refreshes and content changes
Promotional Materials
Campaign-driven pieces that build awareness, support sponsorship communication, and help fill seats without looking like clip-art chaos in a church basement.
- Promo graphics
- Sponsor handout / bifold
- Postcard
Branding & Strategy
Creative direction that keeps all assets aligned to the conference theme, message, audience, and visual identity.
- Theme development support
- Visual identity direction
- Brand consistency across assets
- Creative planning and rollout strategy
- Design decision-making support
Meetings & Collaboration
Ongoing collaboration to align priorities, review progress, and keep the creative process moving without the usual “wait, which version are we using?” moment.
- Planning meetings
- Creative reviews
- Status check-ins
- Strategy conversations
- Revision discussions
Photography & Video Capture
Support for capturing event moments and branded content that can be used for recap, promotion, sponsor visibility, and future conference marketing.
- On-site photography coverage
- Video capture support
- Content collection for marketing use
- Recap and promotional asset gathering
- Estimated support: 20 hours
Why This Model Works
Instead of piecing the event together through separate vendors or reactive one-off requests, this model creates a single design voice across the entire conference.
- Stronger brand consistency
- Faster execution
- Clearer attendee experience
- Less internal coordination burden
- Better long-term creative continuity
What This Partnership Delivers
Not just design files. A more organized event, a stronger brand presence, and a cleaner attendee journey from the first promo to the closing session.
Consistency Across Every Touchpoint
Print, web, digital, signage, merch, and promotional materials all work together instead of looking like eight different people made them in a rush.
Reduced Internal Overload
Your team spends less time coordinating freelancers, tracking revisions, and patching design gaps, and more time focusing on the conference itself.
Stronger Long-Term Growth
A unified creative system builds trust with attendees, sponsors, and partners while giving next year’s conference a stronger foundation than starting from scratch again.
Investment
A flat annual partnership rate keeps the scope clear, simplifies budgeting, and reflects the reality that this is ongoing creative leadership—not random one-off production work.
$20,000
This investment covers comprehensive design and creative support for the RE: Conference planning cycle, including print, digital, website, promotional materials, branding/strategy, meetings, and photography/video capture.
Included in the partnership
- Full creative oversight across all conference touchpoints
- Design support across print, digital, and website needs
- Promotional asset creation for marketing and sponsor communication
- Branding strategy and visual consistency support
- Meetings, reviews, and ongoing collaboration
- Photography and video capture support (20 hrs)
Why a flat rate is the better move
- Provides predictable budgeting for the client
- Reduces hourly back-and-forth and scope confusion
- Positions the work as a strategic partnership
- Supports proactive planning instead of reactive design requests
- Creates one clear system for execution all year long
Ready to build next year’s conference with more clarity, consistency, and creative momentum?
This partnership is designed to give RE: Conference a polished, professional visual presence from start to finish—while giving your team a reliable creative lead who already understands the event, the audience, and the moving parts.